The Economics module controls the complete economic agenda. The module includes accounting,
received and sent invoices, work with receivables, cash register, bank, assets and all
given legislative outputs.
The Economics module includes the following applications
Recognition of all documents acquired within the system. Most documents are recognised automatically according to the set accounting rules. The accounting period is one year; accountants may work in more than one accounting period simultaneously. Via a definable interface cases from other accounting systems may be worked on.
Planning of values of customer selectable physical parameters such as mileage, transported weight, draw etc. We are able to record real data (calculated in IS PRYTANIS, or entered manually) per centre, vehicle, month and year. The obtained values can then be evaluated through user sets which may be combined with financial turnovers to obtain indicators such as revenue per kilometre, wage costs per transported weight and any other.
Invoices are issued by the relevant billing centres (transport, orders, warehouse etc.) with the option of billing line setting for periodic invoicing.
Received Invoices allow for setting of a system of invoice approvals (using the Scanning application), their links to warehouse, transport and other documents, payment blocking, payment schedule evidence and leasing contracts of all types.
For intra-company billing. An internal invoice may be itemised by company centres. Internal invoices are also generated automatically from Transport and Orders modules.
Processing of information exchanged between the company and its bankers. Activities include preparation of payment orders and account statements. Any number of bank accounts can be defined. Financial analyses available include client balance, supplier balance etc.
Processing of cash moves (income and expenditure) for any number of cash registers in any currency with a link to the book of received and issued invoices. Recording and settlement of business trips, including advances for travel and operation advances. Calculation of per diem pursuant to valid legislation with a link to the vehicle operation record. The application includes foreign currency exchange rates including histories usable by other applications.
A multi-stage adjustable system of reminder issue, receivable enforcement history including connection to the bankruptcy register, receivable transfers and factoring operations including data export. Cooperation with problem clients can be blocked in the system.
Fixed and Small Assets
The area of assets is covered by the applications Fixed Assets, Fixed Small Assets and Work Tools. Fixed assets include accounting and tax depreciations, asset acquisitions and write-offs, all with a link to the accounting system.
Richly structured analyses of receivables and liabilities, finance balance, simulations of future cash flows and management of supplier-client relations.
Record keeping on suppliers and clients. Any number of addresses and bankers, contact persons and other company data may be entered for a single business partner. The entered partner file is then readily available for other system applications with a maintained full history of changes.
This application works as a received and sent mail log. The application is divided into two sections for received and sent mail. Each section allows for entry of information about each mail item passing through the company: sender, recipient, mail item description, document type, date of posting and delivery. In addition each mail item can be paired with existing documents (invoices etc.) in IS PRYTANIS. It is then easy to find when which invoice reached the company, who received it, who sent it and when.
Phone Call Records
The application is used for physical recording of cell phone movement across the company and evaluation of calls made by these cell phones. Recording of phone movements allows for separate monitoring of cell phone and SIM card movement, and phone apparatuses and SIM cards may be released to an employee, a vehicle or a general recipient. After being provided with a cell phone a takeover protocol is printed and signed by the employee.
Phone call evaluation is based on the upload of call data provided by the mobile operator. After uploading the calls are allocated to employees and vehicles. The output includes call surveys with options of filtration and sorting by user. For example: most frequently dialled numbers, most expensive calls etc. It is possible to monitor limits per employee and compare them to the actually made phone calls.
By connection to the vehicle operation record application every call may be allocated to a vehicle with its costs. Monthly lumps may be dissolved by a definable ratio. Distributed costs may be automatically transferred to the received invoice, which is recognised and allocated to the relevant vehicle.
The application keeps a record of work tools used by employees. Demand may be set for management and control of correct release of work tools, purchase planning within a defined time horizon (annual purchasing plan, monthly purchasing plan). Work tools may be released from stock or entered manually in the system.
Document Scanning and Archiving
This application is used for document scanning and archiving. You can scan received invoices, transport orders etc.